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Resident Education Coordinator, Philadelphia, Pennsylvania

Job typeFull Time
CountryUnited States
With oversight and direction from the Program Director, the Program Coordinator is responsible for daily operations and continuous accreditation processes for the ACGME accredited residency training program consisting of 60 + residents. The Program Coordinator is responsible for supervising the fellowship coordinator; providing oversight and direction for two ACGME Accredited fellowships and the unaccredited fellowship training programs. The position requires a comprehensive and detailed understanding of national accreditation policies, ACGME requirements, hospital policies, as well as a high degree of initiative and independent judgment.

The Program Coordinator will continually assess and direct a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

  • Provides support and meets regularly with the Program Director to discuss and evaluate residency management ACGME compliance, activities, didactics, and the status of projects. Identifies and evaluates the methods for improving workflow makes recommendations to the Program Director for improvement. May assist in program-level innovation and development.
  • Interprets and applies ACGME requirements, other national accrediting agencies, and hospital policies to support compliance.
  • Provides both administrative supervision, support and guidance to residents and interns regarding administrative issues, due dates, and deadlines.
  • Acts as a liaison between residents, hospital and departmental administration when necessary. Establishes relationships and acts as a liaison to specialty boards, ACGME, other Hospitals, internal departments, and divisions regarding resident recruitment, orientation, rotations, education, scheduling, credentialing, and any issues that present themselves pertaining to the residency.
  • Oversees department-level trainee orientation.
  • Informs residents and trainees of rotation goals and objectives, policies and procedure changes.
  • Tracks, reports, and ensures compliance with ACGME and ABA requirements.
  • Manages materials, creates schedules, reserves rooms and proctors specialty-specific trainee exams.
  • Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Evaluates and standardizes office procedures and effectively troubleshoots and resolves issues.
  • Maintains databases with resident and faculty data, including ACGME, New Innovations, ABA, FRIEDA.
  • Manages the evaluative processes of the trainees, program, faculty, and rotations.
  • Develops and distributes rotation and vacation schedules.
  • Provides oversite for the ACGME subspecialty fellowships. Supervision of the fellowship coordinator for ACGME fellowships.
  • Plans departmental annual events including recruitment, orientation, graduation, as well as various meetings and program-related events.
  • Organizes meetings and prepares and distributes materials for conferences and lectures. Develops brochures, invitations, or advertisements for events/lectures as needed.
  • Creates, distributes and manages evaluations in New Innovations. Track and evaluate progress and compliance.
  • Creates and/or maintains external program advertising/media through websites, social media, brochures, publications and other such media. Creates/edits annual publications regarding the program. Maintains program's website.
  • Maintains the ERAS (Electronic Residency Application System), Thalamus (GME interview management software, NRMP (National Residency Matching Program) databases and oversees all processes during the Residency Recruitment season.
  • Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals
  • Tracks and document all Departmental scholarly activity and research. Provide reports and submit information for review to the Research Evaluation Committee
  • Verifies trainees' status and activities. Provide Residency and Fellowship verification of training as requested.
  • Assists in the preparation for ACGME Self Study, Site Visits, and internal/special reviews.
  • Assists in monitoring residents' duty hours and operative/case experience via regular review of data reports.
  • Receives inquiries from residents and applicants and triage as necessary. Provide information and provide resources as needed.
  • Works with the business administrator to develop, monitor and report on the training program budget. Submit check requests for reimbursements.
  • Performs other duties as assigned by the Program Director.

Conditions of Employment

Covid Vaccination is a requirement for employment at Jefferson for employees working at Jefferson's clinical entities or at the University. If you are not currently vaccinated you will be required to receive the vaccination prior to hire date if you are offered employment, unless you request and receive an approved medical or religious exemption from Jefferson.

Conditions of Employment

Since this position will require the selected candidate to engage in regular contact with children in the form of care, guidance, supervision or training, you will be required to meet the requirements of the Child Protective Services Act, including the Pennsylvania State Police criminal background check, the Pennsylvania Department of Welfare child abuse criminal background clearance, and an FBI finger print based federal criminal records check. The selected candidate will not be allowed to commence working until all three (3) are completed satisfactorily.

Closing Statement

Jefferson Health delivers state of the art healthcare services to patients throughout the Delaware Valley and southern New Jersey. Jefferson (Philadelphia University + Thomas Jefferson University) provides more than 8,400 students from nearly 40 states and 40 countries with 21st century professional education. Combined, we have over 30,000 employees.

Jefferson Health, with 14 hospitals (seven are Magnet designated by the ANCC for nursing excellence) and 40+ outpatient and urgent care locations, offers a broad range of primary and complex, highly specialized care that touches the lives of more than four million patients annually. U.S. News & World Report has ranked Thomas Jefferson University Hospital among the nation's best in eight specialties. Jefferson Health also includes the NCI designated Sidney Kimmel Cancer Center; it is one of only 70 such centers in the nation.

Thomas Jefferson University has ten colleges and three schools that offer more than 160 undergraduate and graduate programs. Our University is dedicated to inter-professional and transdisciplinary approaches to learning that offer a vibrant and expandable platform for professional education. Through this unique model, we are preparing our students for current and yet to be imagined careers.

As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.
EmployerAbington Hospital - Jefferson Health